Host Company Requirements and Costs

A Host Company in the SACC-USA J-1 Visa Program should meet the following requirements:

  • Have an Employer Identification Number (EIN)
  • Have Workman’s Compensation Insurance
  • Provide continuous training and supervision
  • Write and follow a Training/Internship Placement Plan, DS-7002
  • Adhere to the Fair Labor Standards Act, FLSA, regarding minimum wage and overtime pay.
  • Comply with federal, state, and local occupational health and safety laws related to first aid, fire protection, personal protective equipment, safe operation of tools and equipment, transportation of employees, etc.
  • Agree to a site visit if has fewer than 25 employees or less than $3M in annual revenue. (Academic institutions and federal, state or local governments are exempt from site visit requirement.) SACC-USA policy is a minimum of 5 full-time employees.
  • Be a member of a SACC Regional Chamber or pay Non-member service fee

Areas of Training

SACC-USA is a designated J-1 visa sponsor in the following areas of training:
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Management, Business, Commerce & Finance, the Sciences, Engineering, Architecture, Mathematics, Industrial Occupations, Public Administration and Law.

Compensation

An intern/trainee may receive compensation (called a stipend) from the host company. The stipend should at a minimum cover living expenses.  There is no upper limit. The word “stipend” should not be confused with the Swedish word “stipendium.” A stipend is subject to U.S. federal and state income tax. The host company can also choose to pay for housing, car, travel or insurance instead of, or in addition to, a stipend.
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A short training program up to six months may be unpaid.

Income Tax and Social Security

The host company should withhold income tax on behalf of the intern/trainee and provide him or her with a W-2. It is not appropriate to treat a J-1 intern/trainee as an independent contractor.

There are generally no social security or medicare taxes associated with a J-1 visa, unless the intern/trainee has lived in the U.S. for an extended period of time recently. For more information, please visit the IRS web site for International Taxpayers or contact a tax professional.

Fees

The SACC-USA visa service fees depend on the duration of the training period and cover all our administration.
Training Period  Fee Members Fee Non-Members
0 - 3 Months $1,000 $1,250
4 - 6 Months $1,400 $1,750
7 - 12 Months $1,900 $2,375
13 - 18 Months $2,200 $2,750
Additional fees associated with a J-1 visa are an interview fee of $160 in local currency paid to the U.S. Embassy and a SEVIS fee of $220 paid to the Department of Homeland Security. These fees are usually covered by the intern/trainee.

Extension of Program

A training program may be extended with the same host company up to a total of 12 months in the category Intern and 18 months in the category Trainee. It is not possible to switch from one category to the other. The host company is required to write a new training plan, DS-7002, with new or more advanced training tasks.

The intern/trainee must show proof of insurance and financing for the extended period and have a passport valid for at least six months after the end of the proposed extended period.
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The service fee for extension is a flat fee of $600 or $100/month, whichever is higher.

Refund of Fees

If the host organization should withdraw from the program prior to issuance of the DS-2019, 75% of the program fee is refundable to the host company.